Fulltime position for Administrative Coordinator at a membership association for addiction professionals.  The Administrative Coordinator works with immediate supervisor, the Executive Director, and the various program leads in supporting each of NHADACA’s programs through a wide range of administrative duties and tasks.  The ideal candidate would be organized, detail-oriented, and capable of multitasking while maintaining excellent communication with both internal and external stakeholders. 

Requirements

 High school diploma with at least 3 years administrative support experience 

 Solid time-management abilities with the ability to prioritize tasks   

 Adaptable with ability to work independently as well as in collaborative roles 

 Ability to focus in an open work area with frequent interruptions 

 Strong problem-solving, planning, organization and communication skills 

 Basic math abilities with an understanding of basic financial concepts 

 Computer skills sufficient to use programs such as MS Office applications, survey platforms, meeting platforms, Constant Contact, QuickBooks, payment applications, and nonprofit website and customer relations platforms such as Neon One 

 Ability to meet light to medium physical demands of occasional training support to include moving chairs and tables, light cleaning and trash removal  Professional appearance and courteous manner 

Duties 

 Support the general functions of the NH Alcohol & Drug Abuse Counselors Association and its varied programs: the NH Training Institute on Addictive Disorders (NHTIAD), the Clinician Wellbeing Network (CWN), and the Credentialing Support Partnership (CSP) such as addressing client queries (via email, phone and in-person), managing and routing phone calls and distributing incoming mail 

 Conduct monthly revenue reconciliation reports, QuickBooks accounting processes, invoices and similar accounts payable and receivable functions  Scheduling meetings, conference and training room reservations and maintaining related calendars 

 Monitor and track office equipment and equipment purchases, ensuring it is properly maintained or serviced when needed  Organize and maintain filing systems (digital and physical) ensuring the proper archiving of company records 

 Training participant support including tracking attendance, payment/refunds, registration, sign/check in for in person trainings, and data management within the Neon One CRM 

 Attend training team meetings to facilitate communication and collaboration on above training activities   

 Webinar, lunch & learn and peer collaboration scheduling, participation tracking and support for the Credentialing Support Partnership and Clinician Wellbeing Network 

 Manage survey processes including creation and data aggregation for NHADACA projects such as annual surveys, membership and board surveys, and surveys related to webinars, lunch and learns and peer collaboration   

 Support registration processes for the annual NH Behavioral Health Summit 

 Other duties as assigned by immediate supervisor and the Executive Director 

Salary Range   

 $49,920 - $52,915 commensurate with experience 

If interested, email your resume to dianne@nhadaca.org