About CPLF and the Admin Position

The Concord Public Library Foundation is a 501(c)(3) nonprofit charitable foundation, separate and distinct from the Concord Public Library in Concord, New Hampshire.

The CPLF Board of Directors is seeking a contract-based Administrative Assistant (“admin”) to support and assist the organization, averaging roughly 5 hours per week/20 hours per month throughout the year, with some times of year busier than others. Because CPLF does not have office space, the selected admin will need to have their own work space and reliable private internet connection. A laptop, printer, and virtual phone number will be provided.

This is a 6-month contract position, with potential for renewing/extending the contract. Pay rate is $30-35/hour, commensurate with skills and experience; admin is expected to prepare a monthly invoice for CPLF based on hours worked, broken down by project/task. This is a 1099 independent contractor position. Admin is responsible for paying their own taxes.

Please read on for job responsibilities; qualifications; the mission of the CPLF; and how to apply.

Responsibilities

• Keep CPLF’s documents, accounts, memberships, and software subscriptions up-to-date and ensure that organizational files, both paper and digital, are well-organized and accessible.

• Manage the process of creating and executing CPLF’s Annual Appeal and other fundraising events and efforts, in collaboration with board members. This includes using and keeping the donor database up-to-date (CPLF uses Little Green Light software). 

• Provide ongoing administrative support to the CPLF, including responding to donor, library staff, City, or public inquiries about the CPLF; and receiving & distributing postal mail and email to appropriate board members or committees.

• Provide CPLF board and committee meeting support with such tasks as meeting preparation, minutes, and follow-up tasks. Attend monthly board meetings (third Tuesday evening of each month).

• Oversee website maintenance within a web-based CMS (Wix), including writing and updating content, adding images, formatting pages, troubleshooting, and security.

• In collaboration with board members, manage CPLF’s external communications: e-news, social media, news media, and public events including writing, basic image editing, and graphic design.

• Assist board members in managing timelines and activities for CPLF programs such as Concord Reads and the Yates Award. 

• Assist with facilitation of board development activities, such as new member orientation and management & updating of board roster and term limits.

• Serve as liaison with CPLF’s tax preparer, State of NH Charitable Trusts Unit, and other entities to ensure that CPLF’s taxes, fees, and filings are completed in a timely fashion.

• Perform routine financial tasks such as collecting invoices and reimbursements, basic banking, and assistance with budget preparation and management. (Note that CPLF is in the process of hiring an independent bookkeeper; the new admin will be the primary point of contact with the bookkeeper.)

Qualifications

• Experience with non-profit organizations as staff or board volunteer is desirable.

• Must be able to communicate clearly, in writing and verbally, and enjoy working with volunteers, library staff, and the public.

• Must be comfortable using and learning a variety of information technologies, including social media (Meta/Facebook/Instagram), email (Gmail), e-banking, databases, electronic file management/sharing, and other web-based operations. Experience with Little Green Light, Zoom, Dropbox, Wix, and online project management platforms is a plus.

• Ideally will have an understanding of nonprofit accounting and budget principles and experience with Quickbooks Online. 

• This position requires a high degree of organization, self-motivation, and a commitment to completing tasks on time. The willingness and ability to communicate and collaborate with a variety of partners and personalities, self-initiate to complete tasks, manage time, and work alone is required – as well as flexibility, curiosity, and enthusiasm for finding information, solving problems, and learning new things.

• Education: Bachelor’s degree required.

• Must love libraries

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  How to apply