The Senior Accountant is employed by Fellowship Housing Opportunities, Inc. and reports directly to the Executive Director. This position serves as the organization's sole accounting professional and exercises autonomous professional judgment over all financial entries, recordkeeping, and reporting. While clerical support is available for routine transactional processing, the Senior Accountant bears full responsibility for the accuracy, integrity, and organization of the organization's financial records, and is responsible for ensuring compliance with nonprofit accounting standards and producing timely, accurate financial information for leadership and external stakeholders.

Financial Recordkeeping & General Ledger Management

Maintain sole authority and accountability for all journal entries, account coding, and general ledger maintenance, including final review and approval of all entries processed by support staff. 

Review, record and/or reconcile all financial transactions on a timely basis, including accounts payable, accounts receivable, payroll, and fund transfers.

Maintain fixed asset schedules, including depreciation entries and disposals.

Perform monthly bank and account reconciliations to ensure the accuracy of all ledger balances.

Financial Reporting & Analysis

Prepare accurate and timely financial statements for review by the Executive Director and Board of Trustees.

Produce budget-versus-actual reports and provide clear written or verbal explanation of material variances.

Prepare and monitor the annual operating budget in collaboration with the Executive Director.

Monitor cash flow and organizational financial position on an ongoing basis.

Maintain restricted and unrestricted fund balances in accordance with donor intent and grant requirements.

Grant & Regulatory Compliance

Oversee required monthly billing submissions and financial reporting to applicable government agencies and housing authorities.

Maintain grant ledgers and ensure expenditures are properly allocated and documented in accordance with funder requirements.

Prepare and submit required federal, state, and local financial filings and reports.

Coordinate with program staff to ensure grant-funded expenses are accurately tracked and reported.

Monitor investment accounts and restricted funds for compliance with applicable terms.

Audit Preparation & Internal Controls

Serve as the primary point of contact for the annual financial audit; prepare all required schedules, workpapers, and supporting documentation.

Coordinate external financial reviews, regulatory examinations, and funder site visits as required.

Establish and maintain sound internal controls appropriate for a single-accountant environment.

Identify and communicate any financial risks, irregularities, or control weaknesses to the Executive Director.                                            

Maintain organized, audit-ready financial records at all times.

Payroll & Accounts Payable

Oversee bi-weekly payroll processing and maintain complete payroll records.

Review filing of IRS payroll tax deposits and quarterly/annual payroll returns (940, 941, W-2s).

Review employee benefit deductions and coordinate with benefit carriers on enrollments, changes, and terminations.

Review and process vendor invoices for accuracy and appropriate authorization prior to payment.

Maintain vendor files, W-9s, Certificates of Insurance, and prepare annual 1099 filings.

Monitor the accounts payable aging and manage cash disbursements in alignment with cash flow.

General Responsibilities

Exercise independent, well-reasoned judgment on accounting treatments, entry decisions, and financial policies in the absence of a finance team.

Communicate financial insights, concerns, and recommendations to the Executive Director on a timely basis.

Maintain confidentiality of all financial and personnel information.

Administer and maintain access to banking portals, benefit platforms, and government billing systems as operationally required.

Assist the Executive Director with special projects and financial analysis as requested. Perform additional duties as assigned.

Special Requirements

Employment is contingent upon the satisfactory completion of all required pre-employment background screenings, with continued employment subject to periodic background checks as required.

Must demonstrate personal financial soundness as reflected in a current credit report.

Valid NH Driver's license, personal vehicle, and auto insurance required.

Minimum Qualifications

Bachelor's degree in accounting, finance, or a closely related field; or an equivalent combination of education and practical accounting experience.

Minimum of five (5) years of progressive accounting experience; nonprofit accounting experience strongly preferred.

Demonstrated ability to independently manage a full set of books without a supporting accounting team.

Experience reviewing and ensuring the accuracy of work performed by support staff, with the ability to communicate corrections professionally and effectively.

Strong working knowledge of GAAP, fund accounting, and nonprofit financial reporting requirements.

Experience with HUD billing, affordable housing finance, or behavioral health funding is strongly preferred.

Working knowledge of payroll processing and payroll tax compliance (IRS and NHES).

Proficiency in accounting software (QuickBooks or similar) and Microsoft Office Suite, with advanced Excel skills.

Exceptional attention to detail, accuracy, and organizational discipline.

Ability to manage multiple deadlines independently and escalate issues to the Executive Director in a timely manner.

High degree of integrity, discretion, and professional judgment.